Privacy Policy
Vardance Limited
Last updated: 13 October 2026
1. Introduction
Vardance Limited (“Vardance”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website at https://vardance.com, contact us, request a quotation or use our services.
We provide UK businesses with access to bespoke precision engineering and manufacturing services, including CNC-machined components, jigs, fixtures, industrial tooling and mechanical assemblies, manufactured through our network of engineering partners in the Czech Republic.
We process personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
Company: Vardance Limited
Company registration number: 17276295
Registered office: Lytchett House, 13 Freeland Park, Wareham Road, Poole, Dorset, BH16 6FA, United Kingdom
Website: https://vardance.com
Email: victor@vardance.com
Vardance Limited is generally the data controller responsible for personal information collected through this website and in connection with our customer and business enquiries.
For questions about this Privacy Policy or to exercise your data protection rights, please contact us at victor@vardance.com.
3. Information We Collect
We may collect the following personal information.
Information you provide
When you contact us or request a quotation, we may collect:
Your name and job title.
Your company or organisation name.
Your business email address.
Your telephone number, if provided.
Your business address, where relevant.
Details of your enquiry or project requirements.
Information contained in communications or documents you send us.
Engineering and technical information
We may receive engineering drawings, CAD models, technical specifications, bills of materials and other documentation necessary to prepare quotations or coordinate manufacturing.
These documents are not necessarily personal information. However, where they contain information identifying individuals, such as names, contact details or signatures, we handle that information in accordance with this Privacy Policy.
We also recognise that technical documents may contain confidential commercial information or intellectual property and take appropriate steps to protect it.
Technical website information
When you visit our website, our website hosting provider may automatically process limited technical information, such as:
IP address.
Browser and device information.
Date and time of access.
Requested pages and technical server logs.
Information necessary for website security and operation.
We do not currently intend to use Google Analytics, advertising pixels or behavioural marketing tracking on our website.
Business contact information
We may obtain relevant professional contact information from business directories, company websites, professional networking services, referrals or existing business relationships.
This may include names, job titles, company details and professional contact information.
4. How We Use Your Information
We use personal information for the following purposes and under the applicable lawful bases.
Purpose
Lawful basis
Responding to enquiries and requests for quotation
Legitimate interests, or steps prior to entering into a contract where applicable
Preparing quotations and coordinating technical requirements
Legitimate interests, or contractual necessity where applicable
Processing orders and managing customer relationships
Legitimate interests or contractual necessity, depending on the circumstances
Coordinating manufacturing with our engineering partners
Legitimate interests, or contractual necessity where applicable
Arranging deliveries, invoicing and payments
Contractual necessity, legitimate interests or legal obligation, as applicable
Maintaining accounting and statutory records
Legal obligation
Protecting our website, systems and business against misuse
Legitimate interests
Establishing and maintaining relevant B2B commercial relationships
Legitimate interests, subject to applicable marketing laws
Handling disputes and protecting legal rights
Legitimate interests
Where we rely on legitimate interests, those interests include operating and developing our business, responding to enquiries, delivering our services, coordinating third-party manufacturing and maintaining appropriate business records.
We consider the rights and interests of individuals when relying on this lawful basis.
5. Sharing Information With Manufacturing Partners
To provide our services, we may share relevant information with selected engineering and manufacturing partners, primarily located in the Czech Republic.
This may include:
Engineering drawings and CAD models.
Manufacturing specifications and technical requirements.
Quantities, materials and delivery requirements.
Relevant business contact information.
Information necessary to clarify an enquiry or coordinate production.
We aim to share only the information reasonably necessary for the relevant enquiry, quotation or manufacturing project.
Where practical, we may withhold customer-identifying details from preliminary supplier enquiries.
Our manufacturing partners may act as independent data controllers or data processors, depending on the circumstances. We use appropriate contractual arrangements where required under data protection law.
We do not sell personal information to third parties.
6. Other Third Parties
We may share relevant information with trusted service providers and professional advisers, including:
Website hosting and contact-form service providers.
Business email and IT service providers.
Cloud-storage providers.
Logistics companies, freight forwarders and customs agents.
Accountants, insurers, legal advisers and other professional service providers.
Regulatory or public authorities where required by law.
We seek to ensure that service providers handling personal information on our behalf are subject to appropriate data protection obligations.
7. International Data Transfers
Our business works with manufacturing partners in the Czech Republic.
The Czech Republic is a member of the European Economic Area, which is covered by the United Kingdom’s relevant data protection adequacy regulations.
This allows personal information to be transferred to relevant recipients in the Czech Republic on the basis of those adequacy arrangements.
Some website, email or cloud-service providers may process personal information outside the United Kingdom or European Economic Area.
Where a transfer requires additional safeguards, we will use an appropriate transfer mechanism, such as applicable adequacy regulations, the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses.
You may contact us for further information about the safeguards applicable to your personal information.
8. How We Protect Your Information
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
These measures may include:
Restricted access to business systems and information.
Appropriate authentication and account security.
Secure document-sharing arrangements where necessary.
Limiting information shared with manufacturing partners.
Appropriate confidentiality and contractual arrangements.
Periodic review of information held by the business.
No method of electronic transmission or storage is entirely risk-free.
Where customers need to share particularly sensitive or confidential technical documentation, we may arrange a suitable file-transfer method separately.
9. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.
Our retention decisions take account of the nature of the information, the purpose of processing, our commercial obligations, applicable legal requirements and the potential need to establish or defend legal claims.
In particular:
General enquiries: We retain enquiries for a reasonable period to respond, manage follow-up communications and maintain relevant business records.
Quotations: We retain quotation information and associated documents for an appropriate period to support commercial follow-up, repeat enquiries and potential disputes.
Customer transactions: Invoices, accounting records and relevant supporting information are generally retained for at least six years where required by applicable UK record-keeping obligations.
Technical documentation: Engineering drawings and associated project documents are retained as necessary for quotation, manufacturing, quality, contractual obligations and potential repeat orders. Retention may also be governed by agreed customer requirements.
Business contacts: Professional contact information is retained while there is a relevant and lawful business purpose, subject to applicable rights and objections.
Website technical records: Relevant technical information may be retained by our hosting and service providers in accordance with operational, security and legal requirements.
We review information periodically and delete or anonymise it when it is no longer required, subject to applicable obligations.
10. Cookies and Website Tracking
Our website is built using Framer.
We do not currently intend to use third-party advertising trackers, marketing pixels or separate website analytics tools.
The website or its service providers may use technologies that are necessary for website functionality, security or delivery.
Strictly necessary cookies and similar technologies may be used without consent where an applicable legal exemption applies.
If we introduce optional analytics, advertising or other non-essential tracking technologies, we will update this Privacy Policy and implement any consent and transparency measures required by law.
You can manage cookies through your browser settings.
11. Business Communications and Marketing
We may communicate with existing customers, business contacts and prospective commercial customers regarding enquiries, quotations and our engineering supply services.
Where we contact business representatives about our services, we will comply with applicable UK data protection and electronic marketing legislation.
We will not use your personal information for unsolicited marketing where such processing is prohibited by law.
You can object to the use of your personal information for direct marketing at any time by contacting victor@vardance.com.
If you object to direct marketing, we will stop processing your personal information for that purpose.
12. Your Data Protection Rights
Subject to applicable legal conditions and exemptions, you may have the right to:
Access: Request access to personal information we hold about you.
Rectification: Request correction of inaccurate or incomplete information.
Erasure: Request deletion of personal information in certain circumstances.
Restriction: Request that we restrict certain processing activities.
Objection: Object to certain processing, including processing based on legitimate interests.
Data portability: Request certain information in a portable format where the right applies.
Withdrawal of consent: Withdraw consent where we rely on it.
You also have rights relating to certain solely automated decisions.
We do not currently use solely automated decision-making producing legal or similarly significant effects through our website enquiry process.
To exercise your rights, please email victor@vardance.com.
We will respond in accordance with applicable data protection legislation. We may request information reasonably necessary to verify your identity.
13. Providing Personal Information
You are not generally required by law to provide personal information when browsing our website.
However, certain information, such as your name, contact details and relevant business requirements, may be necessary for us to respond to an enquiry, prepare a quotation or fulfil an order.
If this information is not provided, we may be unable to respond or provide the requested service.
14. Third-Party Websites
Our website may contain links to websites operated by third parties.
We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies separately.
15. Children’s Privacy
Our website and services are intended for businesses and professional users.
We do not knowingly seek to collect personal information from children through this website.
16. Complaints
If you have concerns about how we handle your personal information, please contact us at victor@vardance.com so that we can investigate.
You also have the right to complain to the Information Commissioner’s Office (ICO), the United Kingdom’s independent data protection regulator.
Information Commissioner’s Office
Website: https://ico.org.uk
Telephone: 0303 123 1113
We will cooperate with applicable regulatory requirements when handling data protection complaints.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our business, services, website or legal requirements.
The latest version will be published on https://vardance.com, with the date of the most recent update displayed at the top of this page.
Where required by law, we will provide additional notice of material changes.
18. Contact
For questions about this Privacy Policy, requests relating to your personal information or concerns about our data protection practices, please contact:
Vardance Limited
Website: https://vardance.com
Email: victor@vardance.com
Company number: 17276295
Registered office: Lytchett House, 13 Freeland Park, Wareham Road, Poole, Dorset, BH16 6FA, United Kingdom